Event Policies

Before you register, please be aware of Alpha Chi Omega’s event policies for the 2024 National Convention. By proceeding with registering, you acknowledge the following policies.

PAYMENT POLICY

Credit cards are the accepted form of payment for online registration. Cash and checks are not accepted forms of payment for National Convention.

Registration Options
Registration options and pricing can be found on the Registration Options page of the convention website.

Key Registration Dates
April 26: Early registration deadline
June 7: Late registration deadline (additional $100 late fee)
July 12-14: Onsite registration ($100 late fee plus additional $50 on-site registration fee) 

CANCELLATIONS

Event Registration

All cancellation requests must be made in writing to registration@alphachiomega.org. The date of receipt is determined in the Eastern time zone. Refunds will be issued in the same method as registration payment based on the table below.

Alpha Chi Omega recognizes and values the importance of the health and wellness of event attendees. Participants agree to make informed decisions regarding travel and attendance at National Convention based on their own circumstances. Alpha Chi Omega is not responsible for health- or illness-related issues impacting attendance and will not refund registration fees for cancellations or missed events related to these issues. Alpha Chi Omega is not responsible for weather- or travel-related problems impacting attendance and will not refund registration fees for cancellations related to these issues. 

  Date of Cancellation

 Percentage of Registration Fee Refunded

  Through April 26, 2024  100% (minus non-refundable $50 registration fee)
  From April 27-June 7, 2024  50% (minus non-refundable $50 registration fee)
  After June 7, 2024  No refund available 

Excursions and service project registration

No refund will be offered if a registrant cancels their participation in an off-site excursion and/or service project.

SUBSTITUTIONS/TRANSFERS

Registrants unable to attend may request a substitution in writing to registration@alphachiomega.org. Substitute must be copied on this communication. The appropriate registration fee will apply to the substitute, and any rate difference must be paid in full at the time of the request. Requests for substitutions must be received by Monday, June 12, 2024.  No requests for substitutions or transfers of registration will be accepted after June 12, 2024. 

Delegates

For credentialing purposes, delegates may only substitute the elected alternate delegate. This notification must be made in writing to registration@alphachiomega.org by Monday, June 12, 2024. No requests for delegate substitutions will be accepted after June 12, 2024.

MEDIA AND SOCIAL MEDIA RELEASE

By submitting this registration, you acknowledge that you may be photographed and/or videotaped while attending this event. You authorize Alpha Chi Omega to use your likeness in accordance with the media release found on alphachiomega.org. If a minor is accompanying you to this event, you acknowledge that their likeness may be used as well. By tagging any Alpha Chi Omega social media account or using the hashtag(s) designated for this event, you authorize Alpha Chi Omega to use those images and posts.  

PRIVACY

By submitting this registration, you acknowledge that Alpha Chi Omega has policies and procedures in place to protect the privacy and confidentiality of your personal information. All personal information is stored on our secured servers, behind a firewall at a data center with strict controlled access. If you would like to view the personal information that is collected, a request must be made in writing to registration@alphachiomega.org. You consent to your personal information being used for registration and identification purposes. You consent to your personal information being provided to vendors and sponsors of this event.

PARTICIPANT WAIVER AND RELEASE

By submitting my registration, I (“Participant”) acknowledge that I am voluntarily participating in the 2024 wellness activities and/or off-site excursion(s) (“Activity”) taking place July 12-14, 2024. I certify that I have not been advised to not participate in this or any other similar activity by a qualified medical professional. I further acknowledge and agree to, on my own behalf, and on behalf of my personal representatives, heirs, assigns, executors, administrators and next of kin, as follows:

I AM AWARE THAT THESE ACTIVITIES ARE HAZARDOUS ACTIVITIES AND THAT I COULD BE SERIOUSLY INJURED OR EVEN KILLED.  I AM VOLUNTARILY PARTICIPATING IN THESE ACTIVITIES WITH KNOWLEDGE OF THE DANGER INVOLVED AND AGREE TO ASSUME ANY AND ALL RISKS OF BODILY INJURY, DEATH OR PROPERTY DAMAGE, WHETHER THOSE RISKS ARE KNOWN OR UNKNOWN.  

Risks include, but are not limited to those caused by terrain, facilities, temperature, weather, equipment, vehicular traffic, lack of hydration and actions of other people, including but not limited to participants, volunteers, monitors and/or producers of the activity.

I hereby release Alpha Chi Omega Fraternity, Inc., Alpha Chi Omega National Housing Corporation, Alpha Chi Omega Foundation and Pearl Stone Partners, LLC and their officers, members, advisors, volunteers, employees and governing boards from and against any and all liability for any loss, damage, injury, expense, demand or cause of action that I may suffer whether with respect to personal injury, death, damage to or destruction of personal property, theft or otherwise, which may arise as a result of my presence in, upon or about the premises and as a consequence of my participation in this event or use of the facilities and equipment.

I acknowledge that Alpha Chi Omega Fraternity, Inc. is NOT responsible for the errors, omissions, acts or failures to act of any party or entity conducting a specific activity on their behalf.

ASSUMPTION OF RISK

An inherent risk of exposure to COVID-19 exists in any public place where people are present. By registering for and attending this event, you are aware you will come in contact with other individuals, which may increase your chances of exposure to the COVID-19 virus or other communicable diseases. You fully understand and acknowledge the risks that are inherent to your activities attending an in-person Alpha Chi Omega event and voluntarily assume the risk of illness resulting from any exposure to or contraction of COVID-19 as a participant of the event.